End of Grant Reports

Recipients of a grant from Quartet Community Foundation are asked to submit an End of Grant report. This summarises your activities undertaken with the grant that has been awarded to you.

We ask that you submit a report once you have spent the grant. You will be sent an online form to complete via email. This is sent you at an appropriate time, which is specified by the date you provide in your Grant Acceptance Form when receiving our grant offer.

What we want to see – it’s not just about achievements!

It’s great to read about your successes and achievements, but we would also like to hear about what didn’t go so well and why, and how you intend to move forward using any lessons you may have learnt.  We want you to:

• Share your experiences honestly – the good and the not so good
• Help us learn from your experiences
• Allow us to share good practice or learning with others
• Help us make better and more informed funding decisions

Why we ask for an end of grant report

There is a great deal we can learn about our grant making from the feedback we receive from you. Also, it helps us to:

• Be better equipped to respond to need and make better decisions
• Improve our day to day practices
• Be more accountable and credible
• To celebrate success, highlighting achievements and good practice amongst others

Importantly, our grants are made possible by funds that have been set up through Quartet Community Foundation. We need to share your experiences and demonstrate the impact a donor’s fund is having on local organisations.

How it can affect future funding

Reporting back to us can be key to obtaining future grants, whilst a failure to do so may go against you with any future applications. We do revisit the records of previous grants awarded when assessing any subsequent grant application. This helps us to determine how you managed a previous grant and how openly you reported back to us.

Please note: sharing information with us about the aspects of your project that did not go well will not prejudice future applications, as long as you demonstrate what you learnt and how you intend to move forward. This also allows us to learn what works and may not work well, and how various factors can have an impact on a project’s delivery.

Questions to expect in End of Grant reports

The questions asked within End of Grant reports may depend on the grants programme that you were awarded a grant from. Typically, End of Grant reports ask questions based on the following:

• How the grant was spent
• Any further funding secured from other sources
• What activities were delivered
• Beneficiary numbers
• What difference the grant made to the project/activity beneficiaries, to the organisation, and to the wider community
• Any changes to the original project/activity plan
• Plans for continuing your work beyond the lifetime of the grant award
• Your thoughts of working with us

In addition to the above, there is also an opportunity to attach photos and other information, such as a case study or evaluation report.

Further information

Please see our Essential Information page for further information on spending the grant and reporting back to us.